Virtual meetings are the new normal

With travel grinding to a halt, along with a multitude of other changes to our daily activities, businesses and organizations have had to rethink the way they communicate with their employees, members or other stakeholders. While webcasts and webinars have been popular for more than a decade, their popularity has skyrocketed in the last two months. If someone hadn't heard of a virtual meeting, a webcast or Zoom, they have now. What once was considered an option is now considered a necessity.

Our business model changed as well. The majority of our work was at an office, hotel or conference center. We connected microphones to presenters, lit the room and streamed the presentation live to viewers. I refer to those times as 'the good old days.' Handshakes, breakfast buffets and ice cold meeting rooms are now a fond memory.

Overnight, we pivoted to producing those events in a virtual environment. Presenters are now speaking from their kitchens and home offices. Viewers are watching on phones, tablets and laptops. We connect them in a seamless manner. A webcam on one end, a web browser on the other. We add slides, videos, surveys and polls. Q&A goes directly to the presenters while the audience can chat with other viewers.

User interfaces are intuitive and designed to allow the event, the experience, to be the focus of attention. The technology is there, but works to support the user, not become an obstacle to users to decipher.

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Sample webcast and webinar player

We work with several webcast delivery networks, each offering different capabilities, features and costs. By offering these choices and our recommendations, clients select the network that best meets their requirements.

Orlando Webcasts handles the logistics of the virtual events, from the setup to the production of the live event.  It's a one-call solution to staying connected, no matter where you are.

Orlando Corporate Media, Inc., dba Orlando Webcasts is a live streaming, webcasting, webinar, virtual event and video production company. We provide corporate communications tools to businesses and brands that allow them to efficiently and effectively reach their audience, regardless of location. Call Orlando Webcasts today for a free consultation and quote. Reach us at 407-362-9490. 

#virtualevents #liveevents #onlineevents #virtualtraining #virtualtownhall #virtualmeeting #hybridevent #hybridmeeting #livewebcast #webcastproduction #webcastcompany

 


Live webinars and webcasts keep companies connected

Daily life for almost everyone has changed in the past month. For those of us in Orlando, March started much as usual, but in the first week, conventions begin cancelling. Walt Disney World closed mid-month, and shortly after that, Florida went on a stay-at-home order. Now mid-April, we have adapted to the new normal as best as possible.

Companies are adjusting to a work-at-home business model. Meetings are Zoom, Blue Jeans or Skype calls. Conventions are virtual and trade shows have become small, live streaming events to customers.

The pandemic has forced the hand of companies and organizations to adopt and integrate video, specifically live video, into their ecosystems. What was once considered a premium or optional service is now a basic requirement. We've all been on calls where interruptions are considered acceptable and normal, whether they be from children, pets or the dreaded leaf blower.

Companies now depend on live streaming to stay in contact with employees, associates, members or the public.

At Orlando Webcasts, we're remotely producing webcast and webinars every week - sometimes four or five events in one day. We recently produced an event covering the COVID-19 outbreak and this public forum had over 5000 live attendees who asked nearly 600 questions to the medical experts on the 1-hour broadcast. Other webinars have addressed the concerns of small business owners, answering questions about the Payroll Protection Program, SBA loans and tips for surviving this ordeal.

One consistent theme emerges from the majority of these events: People want information. They're hungry for it. In these unprecedented times, it's more important than ever to stay connected. Perhaps it's advice from trusted advisers. Maybe it's reassurance to employees with the latest company news. It could be information and insight to associates and stakeholders. Whatever the case, we're here to connect you from anywhere to everyone.

Webinar Player
Audio Webinar Player with Headshot and slide deck.

Our webinars are audio events that feature headshots, event branding, PowerPoint slide decks, question and answer functionality, password protection and much more.

Webcast Player
Webcast player with live video and slide deck.

Our webcasts feature live video, most often from webcams these days, with all the features of our webinars including on-demand replays, downloadable handouts and detailed analytics.

We produce these events remotely, allowing all presenters and viewers to participate virtually. We have managed webinars originating in Europe, Asia and North America. No location is too far. A phone line and internet connection is all that is needed - and in some situations, just the internet connection! We can schedule a one time event, or an on-going series.

To learn more on how we connect presenters and their audiences, email us at [email protected], or call us Monday to Friday from 9:00am until 5:oopm ET at 407-362-9490. Visit our website at: https://www.orlandowebcasts.com.

Orlando Corporate Media, Inc., dba Orlando Webcasts is an Orlando-based video live streaming, webcasting and video production company. We provide corporate communications tools to businesses and brands that allow them to efficiently and effectively reach their audience, regardless of location. Call Orlando Webcasts today for a free consultation and quote. Reach us at 407-362-9490. 

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Making webcast and live streaming event cancellations less costly

Like you, we're watching the coronavirus, also known as COVID-19, and hoping the impact on the economy is minimal. That said, we've had two events cancel due to concerns related to the spread of the virus, including the large, well attended HIMSS conference scheduled to begin Sunday, March 8th here in Orlando.

Coronavirus cancellation policy

We understand large gatherings, such as conventions, conferences and meetings are likely going to suffer from reduced attendance and even cancellation in the coming months.

That's why we're modifying our cancellation policy. We want to make our webcast, live streaming and video production service cancellations less costly to our clients.

Effective Friday, March 6th, 2020, the following cancellation policy will apply for our projects, regardless of when they are booked.

Cancellation fees:
7+days; no fee. 4-6 days; 50% of budget. 0-3 days: 100% of budget.
Most deposits are fully refundable if the event is cancelled 7 or more days from date of start.
Preparation work we have completed is non-refundable and specifically detailed in our proposal.
Proposals are valid for 10 days, unless indicated otherwise.

We are providing better clarity on some fees that will not be refundable. If we spend time organizing and managing your project before the event begins, we'll provide a line item on the budget of those anticipated costs. Items in this category include meetings, site surveys, scheduling rental equipment and/or crews.

Our proposals will now be valid for 10 days from the date of the proposal, unless we agree to extend the time frame. This change allows us to better serve clients that approach us less than 30 days to the start of their event.

No one likes to cancel an event. It's a decision that upsets attendees, exhibitors, facilities and vendors. It can be a huge financial burden on the sponsoring company or organization. We hope our new policy provides some peace of mind to our clients in a time of uncertainty.

Have questions? We're here to help! Call 407-362-9490, Monday to Friday, 9AM-5PM Eastern Time, or visit our website at https://www.orlandowebcasts.com.

Orlando Corporate Media, Inc., dba Orlando Webcasts is an Orlando-based video live streaming, webcasting and video production company. We provide corporate communications tools to businesses and brands that allow them to efficiently and effectively reach their audience. Call Orlando Webcasts today for a free consultation and quote. Reach us at 407-362-9490. 

#Orlando #LiveStreaming #Webcasting  #ConferenceVideo #MeetingVideo #LiveVideo #CorporateEvents #LiveEvents #EventAV #VideoProduction #VideoEncoding #EventProfs #MeetingProfs #CancellationFees #CancellationPolicy #Cancellation #Coronavirus #COVID-19


Live Streaming and Webcasting Frequently Asked Questions

Live streaming of events, meetings and conferences increases each year. All of those events had to have a start, so we've created a web page dedicated to your questions, including:

What is live streaming?

Live streaming can be a program, meeting, workshop or other event, viewed in real time by web audiences. The video (and audio) signal is encoded and streamed to the desired web platform where the viewer can watch. Live streams require a high-speed Internet connection at the venue. Orlando Webcasts provides all the needed equipment to produce a live streaming event.

Why should I live stream events?

Nearly every company, organization and brand wants to connect with people, and live streaming allows them to reach employees, customers, fans and other stakeholders in real time. It's an effective way to deliver important news, share an experience or celebrate an achievement. Viewers are part of the event, even though they may be thousands of miles away.

Can you live stream to anyone, anywhere?

Yes! We can live stream to any business or social media platform or content delivery network. We live stream to YouTube, Facebook, Twitter, Twitch or other social media portals. We also live stream to business sites like WebEx, GoToWebinar, LiveStream, Vimeo, Zoom, IBM Cloud Video - Ustream and others. Anyone with a web browser and internet connection can watch.

How does webcasting and live streaming happen?

The graphic below illustrates the steps of a live event.

Webcast and Live Stream Workflow

Do we have to use your camera and microphones?

No. We can connect to your camera and audio equipment, as well as to your distribution platform, if needed.

....

For more answers to your frequently asked questions, visit our FAQ page at https://www.orlandowebcasts.com/faq.html. We're available to answer questions specific to your event, provide recommendations and prepare a free quote.

We're here to help! Call 407-362-9490, Monday to Friday, 9AM-5PM Eastern Time, or visit our website at https://www.orlandowebcasts.com.

Orlando Corporate Media, Inc., dba Orlando Webcasts is an Orlando-based video live streaming, webcasting and video production company. We provide corporate communications tools to businesses and brands that allow them to efficiently and effectively reach their audience. Call Orlando Webcasts today for a free consultation and quote. Reach us at 407-362-9490. 

#Orlando #LiveStreaming #Webcasting #EventProduction #ConferenceVideo #MeetingVideo #LiveVideo #CorporateEvents #LiveEvents #EventAV #VideoProduction #VideoEncoding #EventProfs #MeetingProfs #LiveStreamingProduction #LiveWebcastingServices #WebcastingFAQ #LivestreamingFAQ #OrlandoWebcasts

 


Orlando Webcasts is Orlando's highest rated live streaming company!

We can't help but glow over our Google 5 Star Reviews! In fact, no other company in Orlando - or even Florida - has consistently rated 5 stars when it comes to the service, professionalism and technical expertise needed to produce live webcasts.

When you need to connect employees, shareholders, members or other stakeholders, look to Orlando Webcasts. From Town Halls and Senior Leadership Updates to Conference Presentations and Special events, we're Central Florida's go-to resource.

Google-5-Star-Reviews

Our work takes us to hotels, conference and convention centers, office buildings and even launch pads! We reach everyone from anywhere.

Take a look at our latest reviews at https://g.page/orlandowebcasts?gm, then give us a call to discuss your live stream project.

Orlando Corporate Media, Inc., dba Orlando Webcasts is an Orlando-based video live streaming, webcasting, event filming and video production company. Call Orlando Webcasts today at 407-362-9490 for a free consultation and quote. 


Conventions, conferences and meetings, oh my!

October was chock full of treats...and conventions! It's one of the busiest months for Orlando conferences - and we were equally busy webcasting and live streaming some of those events.

PANO_20191001_100333.vr

We started the month with the Grace Hopper Celebration, which brought more than 20,000 attendees to the Orange County Convention Center. We streamed from the 14,000 seat main hall on three days. A second team was on site to stream for 4 days from another room at the convention center.

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Orlando Webcast crews streamed for two days at a All-Hands company town hall from the Orlando headquarters of a logistics company. This private event reached employees around the country with news of initiatives and strategies designed for continued growth of the company.

 

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Our crews also provided four days of live streaming for an annual conference at the JW Marriott hotel in Orlando. We received four camera feeds, a graphics and video feed and created a custom webcast for the online audience. We partnered with one of our webcast platforms to provide Okta security integration for the event. The webcast was only available to employees who logged into their accounts through approved devices, removing the chance of unauthorized access outside the company.

 

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In mid-October, we were part of a three-city live stream on the Zoom platform for a State of the Company town hall that combined live presentations, videos and slides from each city, along with the ability for live interaction between presenters.

 

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We supported out-of-state productions with camera crews and equipment when their client needed video production and live streaming services in Orlando. It's always a great time to work with other streaming professionals! It's also a chance to share stories and best practices. 

 

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While video production and live streaming are our key services, we supported clients with lots more, including presentation timers, Perfect Cue slide clickers, confidence monitors, pipe and drape, Playback Pro and other equipment usually provided by outside AV vendors. One call to Orlando Webcasts and we have you covered!

 

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Our final webcast in October took us to Coral Gables, a suburb of Miami, for a client sales meeting. While our primary encoder used the in-house gigabit internet circuit, we used the TVU One wireless modem to stream our backup feed. These units are the answer to locations where hardwire circuits are unavailable or too slow for live streaming. We averaged 45Mpbs of available upload bandwidth for this day-long conference while only needing about 4Mbps. A great product when a wireless solution is required!

October was busy and fortunately, no tricks, only great events throughout the Sunshine State!

Orlando Corporate Media, Inc., dba Orlando Webcasts is an Orlando-based video live streaming, webcasting, event filming and video production company. We provide corporate communications tools to businesses and brands that allow them to efficiently and effectively reach their audience. Call Orlando Webcasts today at 407-362-9490 for a free consultation and quote. 


Fall meetings and conventions at Orlando Webcasts

Fall is just around the corner, and with it comes the autumn slate of meetings and conferences in the City Beautiful, Orlando. September, October and November are three of our busiest months and we're ready to hit the ground running this year.

We made system and software upgrades over the summer on our encoding workstations, bought additional AJA and Decimator converters and expanded our network of qualified technicians and camera operators.

Filming a keynote presentation in Orlando
Filming a keynote presentation in Orlando

Orlando Webcasts is available to work with clients on a variety of productions, conferences, meetings and events. Our camera crews and live streaming services are available for:

  • Training Sessions
  • Workshops and CE Classes
  • Town halls and All-hands Meetings
  • Promotions and Announcements
  • Keynote Presentations
  • Breakout Sessions
  • Event Activities and Highlights
  • Interviews and Testimonials
  • Corporate Communications
  • Human Resources
Live stream workstations for Orlando convention
Live stream workstations for Orlando convention

Orlando Webcasts is available for single day or multi-day events. Our crews can film events at any Central Florida hotel, convention center or office.

Our live streaming services are available at almost any location in the region. We can stream to social media sites like YouTube and Facebook, business sites like GoToWebinar, Zoom or Livestream, to your CDN or to one of our partner webcast platforms. We can stream your virtual event around the globe from anywhere in Central Florida.

To learn more about our event filming, live streaming and webcasting services, call us at 407-362-9490, or visit our website at https://www.orlandowebcasts.com.

Orlando Corporate Media, Inc., dba Orlando Webcasts is an Orlando-based video live streaming, webcasting, event filming and video production company. We provide corporate communications tools to businesses and brands that allow them to efficiently and effectively reach their audience. Call Orlando Webcasts today at 407-362-9490 for a free consultation and quote. 


Live streaming made easy with Orlando Webcasts

As the popularity of live streaming and webcasting grows in the corporate and convention markets, we receive inquiries about our services and how an Orlando Webcasts live video stream can be incorporated into conferences, town halls, meetings and other events.

We guide our clients through the entire process and make recommendations based on your requirements and budget. In this post, we'll briefly explain your options on getting started with live streaming an event. 

Live streaming from an Orlando convention hotel.
Live streaming a breakout session at an Orlando conference.

Nearly any event can be live streamed, provided the availability of a high-speed Internet connection with a minimum upload speed of 6Mbps, though higher speeds could be required for certain events. Contact the venue IT department and confirm the connection speeds, along with any associated costs. A hard line connection is preferred over a wireless connection.

Next, who is your audience? Are they employees? Investors? Fans? Does the presentation content include confidential information or do you want to reach as many people as possible?

Depending on your answers, there are several distribution methods available. Orlando Webcasts can stream to any platform or portal and we can recommend the platform that best meets your requirements.

Will a free service like YouTube or Facebook reach your audience? These outlets can reach tens of thousands of viewers and are frequently used for conferences, announcements and promotional events.

Is a paid service like UStream, Vimeo or GoToWebinar a better choice? These platforms can be password-protected, allowing only those you choose to view the live stream.

Your third option is a private webcasting platform which provides security, better integration with PowerPoint slides and video playback, a Q&A function to ask the presenter questions, detailed analytics, custom branding, an online archive of past events and other benefits. This option can also be the most expensive depending on the size of the audience and length of the webcast.

Choosing the correct distribution method is an important decision. Orlando Webcasts works with all of the options listed above and will help you determine the best solution.

Live investor update webcast by Orlando Webcasts
Live investor update webcast by Orlando Webcasts

Now it's time to decide how the video and audio are going to be filmed at the event site. 

Depending on where the event is held, you may need to work with the in-house Audio/Visual company and use their crew, microphones, camera(s), lighting and other gear they are contracted to provide conferences and meetings. Large events may already have IMAG (image magnification) cameras in the general session rooms. In either case, we work with the A/V company to receive a feed from their camera and use that feed as the video source for the live stream event.

In other locations, we can supply the crew, camera, microphones and lighting. Each event is unique, so we offer customized solutions to fit the needs of each project.

Camera operator at town hall webcast
Camera operator at town hall webcast

Once the venue, crew and platform are selected, Orlando Webcasts will work with you to customize the look and feel of your event player, including graphics and logos, slide decks and playback videos, along with other elements needed for the webcast.

We'll schedule a site visit, confirm load-in and test times, and handle the production of your live streaming event. Post-show, we'll provide audience logistics for private webcasts,  an archive recording of the program and complete other tasks needed to wrap up the production.

Our Frequently Asked Questions page on the Orlando Webcasts website offers additional information. It's an easy way to learn more about webcasts and live streaming. One of our most important tasks is to educate and inform our clients about options, services and capabilities.

Ready to go? Have additional questions? Give us a call or send us an email. We'll answer your questions and make recommendations so your event is a streaming success. Call 407-362-9490, Monday to Friday, 9AM-5PM Eastern Time, or visit our website at https://www.orlandowebcasts.com.

Orlando Corporate Media, Inc., dba Orlando Webcasts is an Orlando-based video live streaming, webcasting and video production company. We provide corporate communications tools to businesses and brands that allow them to efficiently and effectively reach their audience. Call Orlando Webcasts today for a free consultation and quote. Reach us at 407-362-9490. 

#Orlando #LiveStreaming #Webcasting #CorporateWebcast #TownHallWebcast #MeetingVideo #LiveVideo #CorporateEvents #LiveEvents #VideoProduction #VideoEncoding #EventProfs #MeetingProfs #WebcastingFAQ #LivestreamingFAQ #OrlandoWebcasts


Live streaming, event filming, webcasting and video production services for conventions and meetings in Orlando and Central Florida. Videographers for interviews, workshops, trade shows and live streams. Video encoding and streaming to any social or business platform, or to our private webcast portal.

GoLive SparkContact us to learn more about our capabilities and how we help clients increase the impact and reach of their events with our video and live streaming services.

Orlando Corporate Media, Inc./Orlando Webcasts is an Orlando-based video production, live streaming, webcasting and event filming company. We provide services to businesses, organizations and brands, allowing them to efficiently and effectively reach their audiences. Call Orlando Webcasts today for a free consultation and quote. Call us at 407-362-9490 or email us at [email protected]

#videoproduction #orlandovideoproduction #orlandovideo #orlandovideographer #orlandovideocrew #eventvideo #eventfilming #orlandowebcast #orlandolivestreaming #corporatewebcast #corporatevideo #orlandomeetingvideo #orlando


Video production for meetings and conferences

Companies and organizations spend thousands, even hundreds of thousands for their Orlando meetings and conferences. A growing number of them are gaining additional exposure to these meetings by filming keynotes, breakouts, general sessions and other conference events.

Orlando Convention General Session
Orlando Convention General Session

Exposure comes in several forms including use on social media, promotional and marketing efforts, use on company intranets, outreach to individuals who could not attend and through corporate HR channels.

Orlando Corporate Media, which operates as Orlando Webcasts, films dozens of events each year. Our videographers and camera crews film convention presentations, interviews, testimonials, receptions, after-hour events and trade show booths. 

We can provide single or multiple cameras and crews to any Orlando area event, record in High Definition or 4K formats and deliver on site, online or overnight after the event has concluded. We maintain the original camera files for 30 days with long term backup available.

Interview set at Orlando convention
Interview set at Orlando convention

We are Orlando's most experienced team of video production specialists, with 20 years of network television production and 25 years of corporate video production. We've worked repeatedly for CNN, The Weather Channel, Fox, CNBC, Discovery, National Geographic and dozens more.

We carry that deep and thorough knowledge of TV production to all our projects, including our live streaming services. In years past, we provided satellite trucks for network live shots. Today, we provide encoding and streaming capabilities that equal the signal quality of a satellite truck, but do so at a fraction of the cost.

Satellite uplink trucks at Orlando meeting
Satellite uplink trucks at Orlando meeting

When you need video production services in Orlando, we are ready to assist. From town halls and investor updates to training sessions and employee all-hands meetings, Orlando Webcasts has the experience, crew and equipment to handle any corporate video project.

To learn more about our video production services, visit our website at www.orlandowebcasts.com.

Orlando Corporate Media, Inc., dba Orlando Webcasts is an Orlando-based video production, live streaming, webcasting and event filming company. We provide services to businesses, agencies and brands that allow them to efficiently and effectively reach their audiences. Call Orlando Webcasts today for a free consultation and quote. Reach us at 407-362-9490.

#videoproduction #orlandovideoproduction #orlandovideo #orlandovideographer #orlandovideocrew #orlandocameracrew #eventvideo #eventfilming #orlandovideoproductioncompany #orlandomeetingvideo #orlando