Best Practices

5 Tips for Efficiently Scheduling Your Video Production

When it comes to video production, scheduling can be a major challenge, so Orlando Corporate Media has created this list of best practices to help ensure your project stays on track and meets its deadlines. From coordinating with staff, senior executives and crew to securing locations and equipment, there are many moving parts to consider. Here are five tips to help you schedule your video production effectively.


Start with a clear project plan.

Before you can create an efficient schedule, you need to have a clear project plan in place. This should include details such as the scope of the project, the target audience, the message you want to convey, and the desired outcome or call to action. With a clear plan in place, you can better understand the resources you'll need and the timeline required to complete the project. This is often one of the most hastily completed parts of the production, which cause problems later. Ironically, this is also one of the least expensive portions of the production. Taking time to develop the message, sort out details and have a defined project scope will greatly decrease cost overruns later.

Filming talks at Orlando meeting

Identify key milestones and deadlines.

When creating a schedule for your video production, it's important to identify key milestones and deadlines. This will help you stay on track and ensure that you're making progress towards your goals. Some key milestones might include completing the script, filming the video, and editing the final product. You should also set deadlines for each of these milestones to ensure that you're making steady progress towards your final deadline. By breaking your project down into smaller, manageable tasks, you'll be able to create a more efficient schedule that keeps your project on track. As mentioned above, taking the time to identify the milestones and deadlines will relieve headaches during filming or editing.


Consider the availability of your team and resources.

When scheduling your video production, it's important to consider the availability of your team and resources. Make sure that everyone involved in the project is aware of the schedule and their responsibilities. If you have team members who are only available on certain days or times, make sure to take that into account when creating your schedule. Additionally, make sure that you have all the necessary resources, such as equipment and locations, available when you need them. This will help prevent delays and ensure that your project stays on track.

Orlando Video Interview

Build in buffer time for unexpected delays.

No matter how well you plan, unexpected delays can still happen during video production. That's why it's important to build in buffer time into your schedule. This will give you some wiggle room in case something goes wrong or takes longer than expected. It's better to have extra time than to be rushed and risk compromising the quality of your video. Make sure to communicate the buffer time to your team and stakeholders so that everyone is aware of the schedule and can plan accordingly.


Use project management tools to stay organized and on track.

Project management tools can be incredibly helpful when it comes to scheduling your video production. There are many different tools available, such as Trello, Asana, and, that can help you keep track of tasks, deadlines, and team members. These tools allow you to assign tasks to specific team members, set deadlines, and track progress. They also provide a centralized location for all project-related information, making it easy for everyone to stay on the same page. By using project management tools, you can ensure that your video production stays organized and on track.


As with most projects, planning is key to having a production completed on-time and on-budget. Spending time to sort out the details before production begins will yield a better video once completed. When you work with the team at Orlando Corporate Media, you'll be guided through the process to ensure your goals are achieved, however like all our best videos, it's a collaboration. Your engagement in the project will determine, in part, the success of the production. While we can 'go it alone,' that seldom results in the best video for you. We encourage you to be involved and use our experience to deliver an outstanding production.


Orlando Corporate Media is a video production company with a specialty of corporate and business production services. We provide videography, filming, editing and live stream services to businesses and brands, allowing them to efficiently and effectively reach their audience. Call Orlando Corporate Media today for a free consultation and quote. Reach us at 407-362-9490. 

Orlando Corporate Media, Inc. Announced as a 2022 Local Excellence Award Winner by UpCity!

For more than a decade, UpCity’s mission has been—and continues to be—to help businesses find B2B service providers they can trust. The UpCity Recommendability Rating was developed to determine a service provider’s credibility and recommendability, giving UpCity the confidence to recommend them to the more than 2 million businesses that visit their site. 

Each year, UpCity analyzes and scores more than 70,000 service providers based on their UpCity Recommendability Rating and acknowledges the top national and local providers with an UpCity Excellence Award. The results are in, and we won!

We are proud to announce that the Orlando Corporate Media, Inc. which does business as Orlando Webcasts, has been recognized as one of the top B2B service providers of 2022 in the Orlando area by UpCity! 

UpCity Local Award 2022

Mark Tepper, SVP of Sales & Customer Success at UpCity, had this to say about Orlando Corporate Media, Inc.:

“There are a lot of agencies out there, but few come with as many glowing reviews from their customers as Orlando Corporate Media. The overwhelming support they receive from their community of clients is truly phenomenal. We’re proud to feature them as a winner of a 2022 Local Excellence Award.”

This recognition has been driven in large part by our 5-star review rating on UpCity. Here are a few of our favorite pieces of feedback we’ve received from our incredible customers:

“ I have worked with Orlando Webcasts on many events and they always deliver top-notch quality service, even during the most challenging circumstances. Recently we were faced with last-minute labor changes due to covid 19 challenges, and they were able to make it happen and made us very comfortable during a stressful time crunch. I would recommend Orlando Corporate Media wholeheartedly for any size event or venue because they always deliver.” - Eric Hernandez

“When I need a video production resource I can count on, I turn to Mike Forrester and his team at Orlando Corporate Media. As a Creative Director with clients all over the country, it's essential to have reliable and dedicated go-to crews, editors, producers, and directors and Orlando Webcasts delivers every time! And when my clients have a need for webcasts, there's an amazing peace of mind in knowing that they handle all of the technical and production flawlessly, so I can focus on the content. Highly recommend them!” - Susan Shoer

It’s a tremendous honor to be named one of the best agencies in our field in our area. Thank you to UpCity for recognizing our work, and thank you to our clients for your trust and support over the years. 

Orlando Corporate Media, Inc., dba Orlando Webcasts is an Orlando-based video live streaming, webcasting and video production company. We provide corporate communications tools to businesses and brands that allow them to efficiently and effectively reach their audience. Call us at 407-362-9490 or visit our website: Orlando Webcasts to learn more about our services.

Learn more about the UpCity Excellence Awards.

Five star Google rating for live streaming services

Google ratings provide our clients the opportunity to share their experiences with Mike and the Orlando Webcasts team. We're proud of our 5-star rating and we do our best to earn it on every project. Attention to detail, trouble-free productions and outstanding service are some of the comments from our clients.

"Mike and his team at Orlando Webcasts have been instrumental to our company being able to pivot during the pandemic. As a company that operates in in-person sales and support, we needed to move fast to find a new way to connect with our customers to support our business objectives and meet our customers' needs. Mike and his team empowered our company to meet objectives in a difficult environment in a way I never imagined and gave us a competitive edge! Orlando Webcasts was our company's best find of 2020!"

"Mike and his team were such professionals and a real pleasure to work with! They were punctual, knowledgeable, and integrated seamlessly with the hotel staff where we were holding our event. They worked hard to make sure our event came off without a hitch, and it showed. Kudos from our executive team all around!"

"We are happy to have found Mike for our live stream event in Orlando. He worked with us to diligently test all aspects and ensure the event went as planned. He and his team were great to work with."

"Mike was so on top of things from the first email. He set everything up and was easy to work. Mike showed up early and was all setup and doing sound test and lighting. If you are looking for a video person. Mike is your guy!"


When it's time to select a company to film or live stream your town hall, awards ceremony, annual conference, trade show, workshop, seminar, investor update, or any other event or meeting, Orlando Webcasts can help.

We serve Orlando and all of Central Florida, the Space Coast, Daytona Beach, St. Augustine, Jacksonville, Tampa, St. Petersburg, West Palm Beach, Ft. Lauderdale, Miami and the Keys. We also serve Atlanta, GA and are resuming travel nationwide.

Our virtual services are available worldwide. In 2020, we hosted webcasts originating in North, Central and South America, the Carribean, Europe, Australia, New Zeland, Japan and Southeast Asia. Due to time differences, we worked around the clock to accommodate our clients. Our live webcasts allow up to 15 presenters to join remotely from their home or office. Audience members can watch on almost any phone, tablet or computer without the need to download any app or plugin.

Learn more by visiting our website at:

Orlando Webcasts is a live streaming, webcasting, webinar, virtual event and video production company. We provide corporate communications tools to businesses and brands that allow them to efficiently and effectively reach their audience, regardless of location. Call Orlando Webcasts today for a free consultation and quote. Reach us at 407-362-9490. 

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Virtual webcasts became the norm in 2020

2020 was a year of change and transition for almost everyone, and the same held true for us. In early March, we could no longer work on location at the conventions, meetings and conferences scheduled for Orlando area hotels and convention centers. No one was traveling and going into the office was not an option for most, so alternatives had to be found.

It seemed every company was scrambling to find the best way to stay in touch with employees, vendors and their customers. While some had already been using webcasts and webinars, the pandemic introduced a whole new audience to the convenience of online meetings. There was a fundemental shift in the way everyone communicated. Some liked it, some did not, though we all had to embrace it if we wanted to stay connected.

Orlando Webcasts also made the change from being on location to a totally virtual production environment. We needed to connect anyone to everyone, no matter the location. Every client is different, so the solution is as well. Some clients found Zoom or WebEx met their needs, while others wanted a more polished, professional look to their events. Since we partner with several online platforms, we were able to offer solutions that met both needs and budget.

Live webcast with remote presenter
Live webcast with remote presenter


We worked remotely on live webcasts that featured presenters and speakers around the globe. Regions included North, Central and South America, the Carribean, Europe, Australia, New Zeland, Japan and Southeast Asia. Due to the time differences, we worked at all hours to accommodate our clients.

Remote productions were 100% of our business for several months, but then we started to see a small change. A couple of clients were willing to produce sales presentations with only 2 staff members, plus our three webcast crew members in a large conference room. We all maintained our distance, wore marks and used lots of hand sanitizer! This method was a game changer for our clients as well. While their sales force could not travel to meet with clients and demonstrate their equipment, we could show it virtually. Two-way communication allowed viewers to ask the presenter questions.

Socially-distanced crew on live sales presentation.
Socially-distanced crew on live sales presentation.

Ingenuity led both our customers and our team to new solutions during the pandemic. We still average just one in-person event a month, and those require a COVID rapid test before we enter the venue, but the calls and inquiries increase every week for clients looking to book us on Orlando area events later this year.

We're glad to see 2020 behind us, and look forward to working safely and responsibly with our clients this year, and in the future.

Orlando Webcasts is a live streaming, webcasting, webinar, virtual event and video production company. We provide corporate communications tools to businesses and brands that allow them to efficiently and effectively reach their audience, regardless of location. Call Orlando Webcasts today for a free consultation and quote. Reach us at 407-362-9490. 

#virtualevents #liveevents #onlineevents #virtualmeeting #hybridmeeting #livewebcast #remotewebcast #webcasting #livestreaming #corporatecommunications

Live Streaming and Webcasting Frequently Asked Questions

Live streaming of events, meetings and conferences increases each year. All of those events had to have a start, so we've created a web page dedicated to your questions, including:

What is live streaming?

Live streaming can be a program, meeting, workshop or other event, viewed in real time by web audiences. The video (and audio) signal is encoded and streamed to the desired web platform where the viewer can watch. Live streams require a high-speed Internet connection at the venue. Orlando Webcasts provides all the needed equipment to produce a live streaming event.

Why should I live stream events?

Nearly every company, organization and brand wants to connect with people, and live streaming allows them to reach employees, customers, fans and other stakeholders in real time. It's an effective way to deliver important news, share an experience or celebrate an achievement. Viewers are part of the event, even though they may be thousands of miles away.

Can you live stream to anyone, anywhere?

Yes! We can live stream to any business or social media platform or content delivery network. We live stream to YouTube, Facebook, Twitter, Twitch or other social media portals. We also live stream to business sites like WebEx, GoToWebinar, LiveStream, Vimeo, Zoom, IBM Cloud Video - Ustream and others. Anyone with a web browser and internet connection can watch.

How does webcasting and live streaming happen?

The graphic below illustrates the steps of a live event.

Webcast and Live Stream Workflow

Do we have to use your camera and microphones?

No. We can connect to your camera and audio equipment, as well as to your distribution platform, if needed.


For more answers to your frequently asked questions, visit our FAQ page at We're available to answer questions specific to your event, provide recommendations and prepare a free quote.

We're here to help! Call 407-362-9490, Monday to Friday, 9AM-5PM Eastern Time, or visit our website at

Orlando Corporate Media, Inc., dba Orlando Webcasts is an Orlando-based video live streaming, webcasting and video production company. We provide corporate communications tools to businesses and brands that allow them to efficiently and effectively reach their audience. Call Orlando Webcasts today for a free consultation and quote. Reach us at 407-362-9490. 

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Looking for the best webcasting company in Orlando?

Let's say you're having a convention in Orlando and want to live stream your major announcement. Perhaps you want to stream in-booth presentations made by team members, or keynotes and breakout sessions. Where do you start in choosing a vendor?

There are three key areas to consider when choosing a webcast company in Orlando.

First and foremost, do they have experience in producing a live stream event? Are webcasts and live streaming services their primary business?

Second, do they have reviews and recommendations from past customers that are posted on Google or other business site (not just their website)?

Third, can you see samples of their work? Note: this is an item that may require a phone call. Many clients do not want their internal communications shared publicly.

Fourth, call them. Are they engaged in the conversation? Do they ask questions about your project? Do they make you feel they are capable of handling your project? Are they professional, yet friendly?

If you can answer 'yes' to each of the four questions above, you've likely found the best webcast company in Orlando...and odds are, it's Orlando Webcasts.

We're the only company in Orlando, and all of Central Florida, that specializes in producing webcasts, webinars and live streaming events.

Orlando Webcasts can provide cameras, microphones, lights, encoding and the streaming of your event.

Live all-hands meeting during a private webcast.
Live all-hands meeting during a private webcast.

We work at conventions, meetings and trade shows, offices, museums, resorts, factories...just about anywhere a live stream is needed!

Stream from your trade show booth and let your in-booth presentations reach a larger audience. Live stream announcements, keynotes, breakout sessions and training workshops.

Share mission critical information through corporate town hall and all-hands webcasts.

We stream to any business platform including WebEx, GoToWebinar, Zoom, BlueJeans, Vimeo and IBM Cloud.

Our social streaming can feed simultaneously to YouTube, Twitter, Facebook and Twitch, plus others.

For your most important events, we offer private, customized webcast solutions through a host of webcast partners.

Corporate town hall streamed live to employees around the country.
Corporate town hall streamed live to employees around the country.

Ready to make a call? We look forward to listening to your needs and recommending solutions for your live event.

Orlando Corporate Media, Inc., dba Orlando Webcasts is an Orlando-based video live webcasting, webinar, live streaming and video production company. We provide live event solutions for businesses, conferences and brands, allowing them to reach distant audiences in real time. Call Orlando Webcasts today for a free consultation and quote. Reach us at 407-362-9490. 

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