The fall season for conferences in the Orlando area will soon begin, and Orlando Corporate Media is ready with videographers, audio technicians and producers to film your event. From interviews and testimonials, to on-site live streams and everything in between, we're Orlando's 5-star rated video production and live stream company.

Consumer and industry trade shows include The World WEB3 Conference, AMCP Nexus, the Metabolic & Endocrine Disease Summit, the Gartner IT Symposium and Xpo North America, PharmSci 362 Conference, AEE World Energy Conference & Expo, American Institute of Chemical Engineers (AIChE) 2023 Annual Meeting, IAAPA Attractions Expo, CTRMD 2023, AES 2023, and dozens more. Most are held in the International Drive area of Orlando, including the Orange County Convention Center, The Rosen Plaza, Rosen Shingle Creek Resort, The Hyatt Regency Orlando, Lake Buena Vista or other locations, all just minutes from our office.

Our team has all the gear needed for filming your event on-site including cameras, microphones, lighting, video switchers and recorders, video encoding and live streaming, and the crew to make it work flawlessly. If you have a meeting, trade show, convention or event in Orlando this fall, contact us to discuss your idea and how we can capture the magic that happens in Orlando.

Call us at 407-362-9490, or visit our website for details on our services and to schedule a Zoom meeting or phone call.

When it comes to video production, scheduling can be a major challenge, so Orlando Corporate Media has created this list of best practices to help ensure your project stays on track and meets its deadlines. From coordinating with staff, senior executives and crew to securing locations and equipment, there are many moving parts to consider. Here are five tips to help you schedule your video production effectively.

Start with a clear project plan.

Before you can create an efficient schedule, you need to have a clear project plan in place. This should include details such as the scope of the project, the target audience, the message you want to convey, and the desired outcome or call to action. With a clear plan in place, you can better understand the resources you'll need and the timeline required to complete the project. This is often one of the most hastily completed parts of the production, which cause problems later. Ironically, this is also one of the least expensive portions of the production. Taking time to develop the message, sort out details and have a defined project scope will greatly decrease cost overruns later.

Identify key milestones and deadlines.

When creating a schedule for your video production, it's important to identify key milestones and deadlines. This will help you stay on track and ensure that you're making progress towards your goals. Some key milestones might include completing the script, filming the video, and editing the final product. You should also set deadlines for each of these milestones to ensure that you're making steady progress towards your final deadline. By breaking your project down into smaller, manageable tasks, you'll be able to create a more efficient schedule that keeps your project on track. As mentioned above, taking the time to identify the milestones and deadlines will relieve headaches during filming or editing.

Consider the availability of your team and resources.

When scheduling your video production, it's important to consider the availability of your team and resources. Make sure that everyone involved in the project is aware of the schedule and their responsibilities. If you have team members who are only available on certain days or times, make sure to take that into account when creating your schedule. Additionally, make sure that you have all the necessary resources, such as equipment and locations, available when you need them. This will help prevent delays and ensure that your project stays on track.

Build in buffer time for unexpected delays.

No matter how well you plan, unexpected delays can still happen during video production. That's why it's important to build in buffer time into your schedule. This will give you some wiggle room in case something goes wrong or takes longer than expected. It's better to have extra time than to be rushed and risk compromising the quality of your video. Make sure to communicate the buffer time to your team and stakeholders so that everyone is aware of the schedule and can plan accordingly.

Use project management tools to stay organized and on track.

Project management tools can be incredibly helpful when it comes to scheduling your video production. There are many different tools available, such as Trello, Asana, and Monday.com, that can help you keep track of tasks, deadlines, and team members. These tools allow you to assign tasks to specific team members, set deadlines, and track progress. They also provide a centralized location for all project-related information, making it easy for everyone to stay on the same page. By using project management tools, you can ensure that your video production stays organized and on track.

Conclusion

As with most projects, planning is key to having a production completed on-time and on-budget. Spending time to sort out the details before production begins will yield a better video once completed. When you work with the team at Orlando Corporate Media, you'll be guided through the process to ensure your goals are achieved, however like all our best videos, it's a collaboration. Your engagement in the project will determine, in part, the success of the production. While we can 'go it alone,' that seldom results in the best video for you. We encourage you to be involved and use our experience to deliver an outstanding production.

Orlando Corporate Media is a video production company with a specialty of corporate and business production services. We provide videography, filming, editing and live stream services to businesses and brands, allowing them to efficiently and effectively reach their audience. Call Orlando Corporate Media today for a free consultation and quote. Reach us at 407-362-9490. 

If you're needing a conference, presentation, interview or event professionally filmed, there are plenty of options for videographers and video production companies in Orlando and Central Florida. But how much does a videographer cost? 

We've created a page on our website that addresses costs, and what a company or organization should expect to pay in Orlando. For now, the information talks specifically about videography services, also called film crews, video crews, camera crews, cameraman or camera operator. Lots of names, but they all are basically cover the same service; a professional who comes to your venue to film your event and deliver the unedited footage afterwards.

Orlando Videographer Page Screenshot

The page details what equipment is included, and provides cost ranges for both half-day and full-day videography services. Every company and freelance videographer has gear and experience unique to them. Highly experienced videographers will charge more than someone new to the industry. Gear also matters. What once was a profession that required tens of thousands of dollars to enter is no longer. Someone with an iPhone can call themselves a videographer. The old adage, 'you get what you pay for' still holds true.

With these, and other variables in play, the focus of our page is to provide what we know are reasonable costs, not exact quotes. In fact, we don't provide quotes over the phone, primarily to ensure the client has written confirmation of what they can expect the videographer to have during the event, how long they will be on site, and the cost of the videography service.

The team at Orlando Corporate Media has more than 20 years experience in broadcast and corporate video production. We're also the most experienced in webcast, webinar, live streaming and virtual event production in Central Florida. Our reputation for outstanding service, fast and frequent communication with clients, and attending to every detail of a production has earned us a 5-Star Rating on Google.

To learn more about videographer costs in Orlando, visit: https://www.orlandowebcasts.com/orlando-videographer-rates

Contact Orlando Corporate Media - Orlando Webcasts for additional information and details on our video production and live stream services for meetings and events of any size. https://www.orlandowebcasts.com

Orlando hosts thousands of conferences, conventions and trade shows annually, with most held at the Orange County Convention Center, or one of the many convention hotels in the region. Meetings, workshops, seminars and town halls are other popular events that occur in the region.

Many companies have added live streaming of their meetings and events to reach those who could not attend in person, increasing impact and return on investment on these expensive events. 

Live stream production of table tennis competition.

At Orlando Corporate Media - Orland0 Webcasts, our role is to help companies reach their employees, members, and other stakeholders through our video production and live stream services. For events being held in the Orlando area, we provide the cameras, audio, lighting and the live streaming equipment and crew for any event.

Our work extends beyond our region and produce fully virtual meetings and events when everyone is joining and watching remotely.

We handle the distribution of both on-site and virtual events over any platform including Zoom, Teams, WebEx, Vimeo, YouTube, Facebook or any of the enterprise-grade webcast and webinar services.

Orlando Webcasts connects live events to any streaming platform or network.

From sporting events to lectures and keynotes, our team has produced thousands of live events, and we've filmed even more. Whether live or recorded, we are ready for meeting and events no matter their location - on-site, virtual or hybrid.

Contact Orlando Corporate Media - Orlando Webcasts for additional information and details on our video production and live stream services for meetings and events of any size. https://www.orlandowebcasts.com

Utilizing video production services at meetings and conferences has become an important factor for creating successful events. From live streaming to creating a captivating show reel, there are many different ways to utilize this valuable resource that can take your conference or meeting to the next level. At Orlando Corporate Media, we customize our services for clients needing filming and live stream services at events.

Determine your needs and effective video strategies.

Before you dive into video production services for your Orlando meeting or conference, it's important to determine what needs and strategies work best for your particular event. Are you looking to have live streaming of the event? Do you need a film crew for interviews with Subject Matter Experts, company Leadership or client testimonials? Is it important that guests have access to prior meeting content in addition to the current one? Answering these questions will give you a better idea of which production services would be the most efficient for your meeting or conference.

Consider a multi-camera setup and customized sound packages.

With multi-camera setups and audio packages, professional video production services will ensure that your Orlando meeting or workshop captivates all the guests in attendance. By utilizing a multi-camera setup, you can capture all of the action to ensure no important moments are missed. Combined with customized sound packages, you'll guarantee that no detail goes unheard. This is an ideal solution for delivering captivating experiences to remote attendees. We can provide microphones for your event, or utilize any existing audio service provided by the in-house or contracted AV provider.

Add post-production options such as editing, subtitles, and graphics to best communicate your message clearly to your audience.

After the recording is completed, you'll want to review post-production options before delivering the final content. It's important to determine which services would better communicate your message such as editing, music and graphics. Consider adding subtitles to ensure that all viewers are able to access the information clearly. With video production services from Orlando Corporate Media, you can create engaging experiences that reach a wide audience with clarity and precision.

Orlando Corporate Media is a video production company with a specialty of corporate and business production services. We provide filming and live stream services to businesses and brands, allowing them to efficiently and effectively reach their audience. Call Orlando Corporate Media today for a free consultation and quote. Reach us at 407-362-9490. 

We're proud of our numerous 5-Star Ratings on Google! And while we have the technical expertise needed for our clients, it's our focus on listening, being responsive and professional that is frequently cited in the reviews.

When you need a company that can get the job done - and do it in a friendly and competent manner - give Orlando Corporate Media a call.

Scroll through the reviews below to hear from our clients.

Winter Garden, situated on the south shore of Lake Apopka and 14 miles west of Orlando, is quentissental Florida. With red brick streets, historic buildings and grand oaks shading the sidewalks, Winter Garden has become a destination for Orlando area residents and visitors alike. The historic downtown district includes locally owned shops and restaurants, two museums, an art gallery, the Garden Theatre and the weekly Farmers Market on Saturdays.

Last year, Orlando Webcasts offered to install and maintain a live camera that would show the downtown district and clock tower. The Winter Garden Heritage Foundation had the perfect location and allowed our idea to move forward. In February, 2021, the camera was installed and tested and went live on February 11th.

If you haven't seen the live stream, take a look!

The camera has proven to be a hit. Since going live, over 100,000 unique viewers have watched the stream for an average of six minutes. The YouTube page has reach 2 million impressions and visitors from 21 countries have tuned in.

The City of Winter Garden has licensed footage from the Heritage Foundation to use on the Downtown Winter Garden website: https://downtownwg.com/

Orlando Webcasts is proud to support the Winter Garden Heritage Foundation and partner with them in sharing this corner of Central Florida to viewers around the globe.

Orlando Webcasts is a live streaming, virtual event and video production company. We provide corporate communications tools to businesses and brands that allow them to efficiently and effectively reach their audience, regardless of location. Call Orlando Webcasts today for a free consultation and quote. Reach us at 407-362-9490. 

Live streaming is what we do, but it's video and audio that we're moving on that live stream. Our background is broadcast television production, and that's one of our advantages when it comes to our experience.

Our owner, Mike Forrester, spent a good part of his career working in satellite trucks, often as a network cameraman, other times as a producer for The Weather Channel, CNN, ABC, Bloomberg and other news networks. He also owned a television studio in Atlanta, Georgia that connected to television networks around the country for live shots with guests ranging from celebrities to policitians and business leaders.

Preparing for a live discussion at the Atlanta Studio

For nearly two decades, Mike was one of The Weather Channel's trusted vendors, supplying crews and satellite trucks when severe weather threatened, especially during hurricane season. Mike's first live shot for them was in 1999, in Wrightsville Beach, NC for Hurricane Dennis. Mike was teamed with Meteorologist Jim Cantore, who he eventually worked with regularly and traveled the country covering tropical systems, snow storms and tornado season in the Midwest.

Cameraman Mike covering Hurricane Dennis in 1999.

Checking the afternoon skies outside the chase vehicle.

Through these experiences, and many more, Mike's skills were sharpened. Working at a network level required fast thinking, good shooting and clear audio. These skills were continually honed, allowing him the chance to work with some of the best networks in the world including Discovery and National Geographic.

For more than a decade, Mike traveled the country filming, producing and even editing projects. He shares that experience with other members of the Orlando Webcast team and actively recruits new team members with similar backgrounds.

After all, without video and audio, there's little to stream.

Orlando Webcasts is a live streaming, virtual event and video production company. We provide corporate communications tools to businesses and brands that allow them to efficiently and effectively reach their audience, regardless of location. Call Orlando Webcasts today for a free consultation and quote. Reach us at 407-362-9490. 

Companies and organizations spend thousands, even hundreds of thousands for their Orlando meetings and conferences. A growing number of them are gaining additional exposure to these meetings by filming keynotes, breakouts, general sessions and other conference events.

Orlando Convention General Session

Exposure comes in several forms including use on social media, promotional and marketing efforts, use on company intranets, outreach to individuals who could not attend and through corporate HR channels.

Orlando Corporate Media, which operates as Orlando Webcasts, films dozens of events each year. Our videographers and camera crews film convention presentations, interviews, testimonials, receptions, after-hour events and trade show booths. 

We can provide single or multiple cameras and crews to any Orlando area event, record in High Definition or 4K formats and deliver on site, online or overnight after the event has concluded. We maintain the original camera files for 30 days with long term backup available.

Interview set at Orlando convention

We are Orlando's most experienced team of video production specialists, with 20 years of network television production and 25 years of corporate video production. We've worked repeatedly for CNN, The Weather Channel, Fox, CNBC, Discovery, National Geographic and dozens more.

We carry that deep and thorough knowledge of TV production to all our projects, including our live streaming services. In years past, we provided satellite trucks for network live shots. Today, we provide encoding and streaming capabilities that equal the signal quality of a satellite truck, but do so at a fraction of the cost.

Satellite uplink trucks at Orlando meeting

When you need video production services in Orlando, we are ready to assist. From town halls and investor updates to training sessions and employee all-hands meetings, Orlando Webcasts has the experience, crew and equipment to handle any corporate video project.

To learn more about our video production services, visit our website at www.orlandowebcasts.com.

Orlando Corporate Media, Inc., dba Orlando Webcasts is an Orlando-based video production, live streaming, webcasting and event filming company. We provide services to businesses, agencies and brands that allow them to efficiently and effectively reach their audiences. Call Orlando Webcasts today for a free consultation and quote. Reach us at 407-362-9490.

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