Webcasts

Making webcast and live streaming event cancellations less costly

Like you, we're watching the coronavirus, also known as COVID-19, and hoping the impact on the economy is minimal. That said, we've had two events cancel due to concerns related to the spread of the virus, including the large, well attended HIMSS conference scheduled to begin Sunday, March 8th here in Orlando.

Coronavirus cancellation policy

We understand large gatherings, such as conventions, conferences and meetings are likely going to suffer from reduced attendance and even cancellation in the coming months.

That's why we're modifying our cancellation policy. We want to make our webcast, live streaming and video production service cancellations less costly to our clients.

Effective Friday, March 6th, 2020, the following cancellation policy will apply for our projects, regardless of when they are booked.

Cancellation fees:
7+days; no fee. 4-6 days; 50% of budget. 0-3 days: 100% of budget.
Most deposits are fully refundable if the event is cancelled 7 or more days from date of start.
Preparation work we have completed is non-refundable and specifically detailed in our proposal.
Proposals are valid for 10 days, unless indicated otherwise.

We are providing better clarity on some fees that will not be refundable. If we spend time organizing and managing your project before the event begins, we'll provide a line item on the budget of those anticipated costs. Items in this category include meetings, site surveys, scheduling rental equipment and/or crews.

Our proposals will now be valid for 10 days from the date of the proposal, unless we agree to extend the time frame. This change allows us to better serve clients that approach us less than 30 days to the start of their event.

No one likes to cancel an event. It's a decision that upsets attendees, exhibitors, facilities and vendors. It can be a huge financial burden on the sponsoring company or organization. We hope our new policy provides some peace of mind to our clients in a time where there is a lot of uncertainty.

Have questions? We're here to help! Call 407-362-9490, Monday to Friday, 9AM-5PM Eastern Time, or visit our website at https://www.orlandowebcasts.com.

Orlando Corporate Media, Inc., dba Orlando Webcasts is an Orlando-based video live streaming, webcasting and video production company. We provide corporate communications tools to businesses and brands that allow them to efficiently and effectively reach their audience. Call Orlando Webcasts today for a free consultation and quote. Reach us at 407-362-9490. 

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Live Streaming and Webcasting Frequently Asked Questions

Live streaming of events, meetings and conferences increases each year. All of those events had to have a start, so we've created a web page dedicated to your questions, including:

What is live streaming?

Live streaming can be a program, meeting, workshop or other event, viewed in real time by web audiences. The video (and audio) signal is encoded and streamed to the desired web platform where the viewer can watch. Live streams require a high-speed Internet connection at the venue. Orlando Webcasts provides all the needed equipment to produce a live streaming event.

Why should I live stream events?

Nearly every company, organization and brand wants to connect with people, and live streaming allows them to reach employees, customers, fans and other stakeholders in real time. It's an effective way to deliver important news, share an experience or celebrate an achievement. Viewers are part of the event, even though they may be thousands of miles away.

Can you live stream to anyone, anywhere?

Yes! We can live stream to any business or social media platform or content delivery network. We live stream to YouTube, Facebook, Twitter, Twitch or other social media portals. We also live stream to business sites like WebEx, GoToWebinar, LiveStream, Vimeo, Zoom, IBM Cloud Video - Ustream and others. Anyone with a web browser and internet connection can watch.

How does webcasting and live streaming happen?

The graphic below illustrates the steps of a live event.

Webcast and Live Stream Workflow

Do we have to use your camera and microphones?

No. We can connect to your camera and audio equipment, as well as to your distribution platform, if needed.

....

For more answers to your frequently asked questions, visit our FAQ page at https://www.orlandowebcasts.com/faq.html. We're available to answer questions specific to your event, provide recommendations and prepare a free quote.

We're here to help! Call 407-362-9490, Monday to Friday, 9AM-5PM Eastern Time, or visit our website at https://www.orlandowebcasts.com.

Orlando Corporate Media, Inc., dba Orlando Webcasts is an Orlando-based video live streaming, webcasting and video production company. We provide corporate communications tools to businesses and brands that allow them to efficiently and effectively reach their audience. Call Orlando Webcasts today for a free consultation and quote. Reach us at 407-362-9490. 

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Orlando Webcasts is Orlando's highest rated live streaming company!

We can't help but glow over our Google 5 Star Reviews! In fact, no other company in Orlando - or even Florida - has consistently rated 5 stars when it comes to the service, professionalism and technical expertise needed to produce live webcasts.

When you need to connect employees, shareholders, members or other stakeholders, look to Orlando Webcasts. From Town Halls and Senior Leadership Updates to Conference Presentations and Special events, we're Central Florida's go-to resource.

Google-5-Star-Reviews

Our work takes us to hotels, conference and convention centers, office buildings and even launch pads! We reach everyone from anywhere.

Take a look at our latest reviews at https://g.page/orlandowebcasts?gm, then give us a call to discuss your live stream project.

Orlando Corporate Media, Inc., dba Orlando Webcasts is an Orlando-based video live streaming, webcasting, event filming and video production company. Call Orlando Webcasts today at 407-362-9490 for a free consultation and quote. 


Fall meetings and conventions at Orlando Webcasts

Fall is just around the corner, and with it comes the autumn slate of meetings and conferences in the City Beautiful, Orlando. September, October and November are three of our busiest months and we're ready to hit the ground running this year.

We made system and software upgrades over the summer on our encoding workstations, bought additional AJA and Decimator converters and expanded our network of qualified technicians and camera operators.

Filming a keynote presentation in Orlando
Filming a keynote presentation in Orlando

Orlando Webcasts is available to work with clients on a variety of productions, conferences, meetings and events. Our camera crews and live streaming services are available for:

  • Training Sessions
  • Workshops and CE Classes
  • Town halls and All-hands Meetings
  • Promotions and Announcements
  • Keynote Presentations
  • Breakout Sessions
  • Event Activities and Highlights
  • Interviews and Testimonials
  • Corporate Communications
  • Human Resources
Live stream workstations for Orlando convention
Live stream workstations for Orlando convention

Orlando Webcasts is available for single day or multi-day events. Our crews can film events at any Central Florida hotel, convention center or office.

Our live streaming services are available at almost any location in the region. We can stream to social media sites like YouTube and Facebook, business sites like GoToWebinar, Zoom or Livestream, to your CDN or to one of our partner webcast platforms. We can stream your virtual event around the globe from anywhere in Central Florida.

To learn more about our event filming, live streaming and webcasting services, call us at 407-362-9490, or visit our website at https://www.orlandowebcasts.com.

Orlando Corporate Media, Inc., dba Orlando Webcasts is an Orlando-based video live streaming, webcasting, event filming and video production company. We provide corporate communications tools to businesses and brands that allow them to efficiently and effectively reach their audience. Call Orlando Webcasts today at 407-362-9490 for a free consultation and quote. 


Live streaming made easy with Orlando Webcasts

As the popularity of live streaming and webcasting grows in the corporate and convention markets, we receive inquiries about our services and how an Orlando Webcasts live video stream can be incorporated into conferences, town halls, meetings and other events.

We guide our clients through the entire process and make recommendations based on your requirements and budget. In this post, we'll briefly explain your options on getting started with live streaming an event. 

Live streaming from an Orlando convention hotel.
Live streaming a breakout session at an Orlando conference.

Nearly any event can be live streamed, provided the availability of a high-speed Internet connection with a minimum upload speed of 6Mbps, though higher speeds could be required for certain events. Contact the venue IT department and confirm the connection speeds, along with any associated costs. A hard line connection is preferred over a wireless connection.

Next, who is your audience? Are they employees? Investors? Fans? Does the presentation content include confidential information or do you want to reach as many people as possible?

Depending on your answers, there are several distribution methods available. Orlando Webcasts can stream to any platform or portal and we can recommend the platform that best meets your requirements.

Will a free service like YouTube or Facebook reach your audience? These outlets can reach tens of thousands of viewers and are frequently used for conferences, announcements and promotional events.

Is a paid service like UStream, Vimeo or GoToWebinar a better choice? These platforms can be password-protected, allowing only those you choose to view the live stream.

Your third option is a private webcasting platform which provides security, better integration with PowerPoint slides and video playback, a Q&A function to ask the presenter questions, detailed analytics, custom branding, an online archive of past events and other benefits. This option can also be the most expensive depending on the size of the audience and length of the webcast.

Choosing the correct distribution method is an important decision. Orlando Webcasts works with all of the options listed above and will help you determine the best solution.

Live investor update webcast by Orlando Webcasts
Live investor update webcast by Orlando Webcasts

Now it's time to decide how the video and audio are going to be filmed at the event site. 

Depending on where the event is held, you may need to work with the in-house Audio/Visual company and use their crew, microphones, camera(s), lighting and other gear they are contracted to provide conferences and meetings. Large events may already have IMAG (image magnification) cameras in the general session rooms. In either case, we work with the A/V company to receive a feed from their camera and use that feed as the video source for the live stream event.

In other locations, we can supply the crew, camera, microphones and lighting. Each event is unique, so we offer customized solutions to fit the needs of each project.

Camera operator at town hall webcast
Camera operator at town hall webcast

Once the venue, crew and platform are selected, Orlando Webcasts will work with you to customize the look and feel of your event player, including graphics and logos, slide decks and playback videos, along with other elements needed for the webcast.

We'll schedule a site visit, confirm load-in and test times, and handle the production of your live streaming event. Post-show, we'll provide audience logistics for private webcasts,  an archive recording of the program and complete other tasks needed to wrap up the production.

Our Frequently Asked Questions page on the Orlando Webcasts website offers additional information. It's an easy way to learn more about webcasts and live streaming. One of our most important tasks is to educate and inform our clients about options, services and capabilities.

Ready to go? Have additional questions? Give us a call or send us an email. We'll answer your questions and make recommendations so your event is a streaming success. Call 407-362-9490, Monday to Friday, 9AM-5PM Eastern Time, or visit our website at https://www.orlandowebcasts.com.

Orlando Corporate Media, Inc., dba Orlando Webcasts is an Orlando-based video live streaming, webcasting and video production company. We provide corporate communications tools to businesses and brands that allow them to efficiently and effectively reach their audience. Call Orlando Webcasts today for a free consultation and quote. Reach us at 407-362-9490. 

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Looking for the best webcasting company in Orlando?

Let's say you're having a convention in Orlando and want to live stream your major announcement. Perhaps you want to stream in-booth presentations made by team members, or keynotes and breakout sessions. Where do you start in choosing a vendor?

There are three key areas to consider when choosing a webcast company in Orlando.

First and foremost, do they have experience in producing a live stream event? Are webcasts and live streaming services their primary business?

Second, do they have reviews and recommendations from past customers that are posted on Google or other business site (not just their website)?

Third, can you see samples of their work? Note: this is an item that may require a phone call. Many clients do not want their internal communications shared publicly.

Fourth, call them. Are they engaged in the conversation? Do they ask questions about your project? Do they make you feel they are capable of handling your project? Are they professional, yet friendly?

If you can answer 'yes' to each of the four questions above, you've likely found the best webcast company in Orlando...and odds are, it's Orlando Webcasts.

We're the only company in Orlando, and all of Central Florida, that specializes in producing webcasts, webinars and live streaming events.

Orlando Webcasts can provide cameras, microphones, lights, encoding and the streaming of your event.

Live all-hands meeting during a private webcast.
Live all-hands meeting during a private webcast.

We work at conventions, meetings and trade shows, offices, museums, resorts, factories...just about anywhere a live stream is needed!

Stream from your trade show booth and let your in-booth presentations reach a larger audience. Live stream announcements, keynotes, breakout sessions and training workshops.

Share mission critical information through corporate town hall and all-hands webcasts.

We stream to any business platform including WebEx, GoToWebinar, Zoom, BlueJeans, Vimeo and IBM Cloud.

Our social streaming can feed simultaneously to YouTube, Twitter, Facebook and Twitch, plus others.

For your most important events, we offer private, customized webcast solutions through a host of webcast partners.

Corporate town hall streamed live to employees around the country.
Corporate town hall streamed live to employees around the country.

Ready to make a call? We look forward to listening to your needs and recommending solutions for your live event.

Orlando Corporate Media, Inc., dba Orlando Webcasts is an Orlando-based video live webcasting, webinar, live streaming and video production company. We provide live event solutions for businesses, conferences and brands, allowing them to reach distant audiences in real time. Call Orlando Webcasts today for a free consultation and quote. Reach us at 407-362-9490. 

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Town hall and all-hands meeting webcasts

Town hall and all-hands meetings are regular events at many companies. These meetings allow senior leadership to talk with employees about important initiatives, policies and news.

When companies have multiple offices spread around a city, or around the country or globe, the ability to address all employees at one time, in a single event, ensures all stakeholders receive the same message. That's where webcasts enter the picture!

Private, log-in protected webcasts provide a virtual venue where employees can watch and even have the ability to ask questions. The event can be viewed on virtually any web browser, including phones, tablets, laptops and desktops.

Every event is custom branded with the client logo and important information about the event. Slide decks, videos, forms or other assets can be included to enhance the experience.

Companies of all sizes benefit from clear communication with employees and Orlando Webcasts provides webcasting solutions to help achieve that goal. Contact us for details.

Orlando Corporate Media, Inc., dba Orlando Webcasts is an Orlando-based video live streaming, webcasting and video production company. We provide corporate communications tools to businesses, brands and agencies that allow them to efficiently and effectively reach their audiences. Call Orlando Webcasts today for a free consultation and quote. Reach us at 407-362-9490.

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Live streaming increases impact of meetings and events

Live streaming an event, such as a town hall, keynote session or all-hands meeting allows presenters to reach distant audiences, increasing the impact of those events. With ever-increasing airline fares and hotel rates, live streaming allows better time utilization and reduced employee travel costs.

While most live streams and webcasts are used by companies with multiple offices throughout a region, or the country, live streams can be used when there is not sufficient capacity at the primary venue for all the employees within the building or campus. We've streamed to conference rooms on other floors as well as other cities - and viewing parties are a good way to keep employees connected and engaged.

To learn more about how live streaming and webcasting can best serve your company or organization, contact Orlando Webcasts. We're here to answer your questions.

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Orlando Corporate Media, Inc., dba Orlando Webcasts is an Orlando-based video production, live streaming and webcasting company. We provide corporate communications tools to businesses and brands that allow them to efficiently and effectively reach their audience. Call Orlando Webcasts today for a free consultation and quote. Reach us at 407-362-9490. 

 


Using pay-per-view on a live stream event

Orlando Webcasts provides clients the option of monetizing their live stream events. Workshops, seminars and conferences can all benefit from live streaming, adding virtual attendees, no matter their location. Adding the pay-per-view option makes sense for events where the content, such as continuing education credits, are earned for attendees. Pay-per-view can also defray costs for event sponsors when important and marketable information is shared during the session.

Events can be scheduled, a branded landing page created and user-friendly, integrated credit card processing enabled. Events can run part of a day, all day or even multiple days. You can view a recent event here: https://zija.ce21.com/item/zija-summit-move-2018-241108

Sample order page
Sample order page

Once registered, attendees receive email reminders of the event and tips on logging in and viewing the live stream, all in an effort to minimize issues once the event is live. Live support via a toll-free number and email is available should viewers encounter difficulties in viewing the live stream.

On the day of the live event, attendees will login to a browser-based web player that includes a video feed and an optional slide deck feed in the left panel of the page. The right panel includes program information, schedules, speaker bios, handouts, chat and other customized options for the event.

Browser-based live stream page
Browser-based live stream page

Learn more about pay-per-view services by contacting us at 407-362-9490, or email us at [email protected]

Orlando Corporate Media, Inc., dba Orlando Webcasts is an Orlando-based video live streaming, webcasting and video production company. We provide corporate communications tools to businesses and brands that allow them to efficiently and effectively reach their audience. Call Orlando Webcasts today for a free consultation and quote. Reach us at 407-362-9490. 


Live streaming webcasts for business


Orlando Webcasts Live Streaming

Orlando Webcasts offers secure, private webcasts for town halls, investor updates and other important events. We also provide live streaming services to public sites like Facebook, YouTube and Twitter as well as subscription platforms including LiveStream, GoToWebinar or private Content Delivery Networks (CDN).

We can provide all the needed equipment for a live stream, or connect to existing cameras and microphones at the venue. Our services are scaled to your needs.

For new clients, we learn your requirements and make recommendations based on your needs and walk you through the process to ensure your event is a success.

To learn more about our webcasting and live streaming services, including video encoding and event filming, visit our website at: www.orlandowebcasts.com.

Call us at 407-362-9490 to schedule a live demonstration of our webcasting platform.

Orlando Corporate Media, Inc., dba Orlando Webcasts is an Orlando-based video live streaming, webcasting and video production company. We provide corporate communications tools to businesses and brands that allow them to efficiently and effectively reach their audience. Call Orlando Webcasts today for a free consultation and quote. Reach us at 407-362-9490. 

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